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| rfq__2024_-_mack_theater.pdf |
REQUEST FOR QUALIFICATIONS FROM CONSULTING ARCHITECTS
The City of Irvine is applying for state and federal funding for the Mack Theater Renovation Projects. Architectural services will include:
Design and Inspection
1. Design and prepare cost estimate for building improvements. .
2. Construction drawings, specifications, plans, permits, etc. as well as bid procedures and recommendations of a construction contractor.
3. Construction inspection of the renovations and improvements after contract award.
The architect will be required to provide professional services, which will include: review of environmental assessment material, preparation of bidding and contract documents, and architectural inspection/reporting during actual construction.
Final plans, specifications and bid documents will be completed within 365 days of Notice to Proceed. Procurement of said services shall be in accordance with "The Common Rule." All architects interested in being considered for this project must submit a proposal detailing qualifications, technical expertise, management and staff capabilities, and related prior experience. The objective of the competitive process is to objectively select the firm that will provide the highest quality of service. Selected respondents will be interviewed and the firm(s) judged most qualified will be asked to prepare a final proposal which would include fees for said services.
Exhibit I, attached to this Request for Qualifications, is the minimum qualifications for the consulting architect. These minimum qualifications have been established to assure the community of professional expertise with adequate experience to assure successful completion of the proposed project within the allocated time constraints.
Exhibit II, attached hereto, is a rating system that will be utilized for selection of the consulting architect. This rating system will be employed by the community in determining which proposal best meets the needs as outlined in this "Request for Qualifications".
All work to be undertaken as part of this proposed program must be undertaken in accordance with 24 CFR, Part 570; 24 CFR, Part 58; and other applicable State and Federal requirements.
Responses to this Request for Qualifications must be submitted to Joe Crawford prior to 2:00 PM on July 18, 2024. Any response not meeting the minimum requirements for consulting architect’s prior experience as outlined in this request will be rejected.
Attention is particularly called to the requirements as to conditions of employment to be observed under the contract, Section 3, Segregated Facility, Section 109, Title VI, and EO 11246.
As stated previously, the City of Irvine reserves the right to reject any and all responses submitted. If you have any questions regarding this Request for Qualifications, please contact Joe Crawford at 606 643-5902 or [email protected].
EXHIBIT I
ARCHITECT’S QUALIFICATIONS
I. Consulting Architect's Minimum Qualifications
A. The principal responsible for project coordination must have a minimum of three (3) years experience with the Kentucky CDBG Program or other federal/state programs.
B. The architectural firm must have successfully provided architectural services for a minimum of three (3) similar type projects. The architecture firm will not be accepted if there have been any unresolved audit exceptions relative to architectural services.
C. The architecture firm must submit references as to the firm's professional qualifications from a minimum of three (3) previous clients for which the firm has performed work (include address and telephone number).
II. Format for Professional Qualifications
Technical qualifications for the consulting architect shall as a minimum include the following:
A. The criteria and design approach to be used in the performance of required work.
B. The personnel to be assigned to the project and resumes of qualifications and experience.
C. The architect’s experience in the development, design and construction of similar projects.
III. Final Selection
Final selection of the architect will be based upon the maximum total points scored as set forth in the "Rating System" in Exhibit II.
The City of Irvine reserves the right to negotiate a contract with the architect deemed the most qualified to perform the professional services required.
Sealed proposals must be submitted to Joe Crawford, and received by July 18, 2024. Proposals may be delivered to Estill County Public Library, ATTN: Joe Crawford, 184 Broadway St, Irvine, KY 40336, in person, by USPS, or by other delivery service. Any proposal not meeting the qualifications set forth in this Request for Qualifications will be rejected.
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EXHIBIT II
ARCHITECTURAL SERVICES
SELECTION RATING SYSTEM
1. Project Architect's Experience Maximum 20 Points
A.5 or more years experience with CDBG or other federal/state
programs 20 Points
B. 3 or more years experience 15 Points
C. 1-2 years experience 10 Points
D. No experience 0 Points
2. Firm’s Project Completion Background Maximum 20 Points
A.Completion of 5 previous, similar type projects within proposed
time frame & budget 20 Points
B. Completion of 3 projects 10 Points
C. No projects were completed 0 Points
3. References from Similar Projects Maximum 20 Points
A.Respondent lists 3 previous clients with similar projects and all
references give excellent response on quality of service 20 Points
B. Respondent lists 2 previous clients 15 Points
C. Respondent lists 1 previous client 10 Points
D. Respondent lists no previous references 0 Points
4. Firm’s Familiarity with Community’s Needs Maximum 20 Points
A. Firm is thoroughly familiar with City 20 Points
B. Firm is somewhat familiar with City 10 Points
C. Firm is unfamiliar with City 0 Points
5. Minority or Female-Owned Firm Maximum 5 Points
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A. Firm is minority or female-owned 5 Points
B. Firm is not minority or female-owned 0 Points
6. Small Business Firm Maximum 5 Points
A. Firm is a small business 5 Points
B. Firm is not a small business 0 Points
MAXIMUM TOTAL POINTS 90 POINTS
Statement of Qualifications submittals should be organized to address each evaluation criteria as listed above and provide references where appropriate. Brochures and similar generalized background materials may be included, but are not required.
MACK THEATER RENOVATION
______________________________________________________ PROJECT
CITY OF IRVINE
CRITERIA
POINTS AWARDED
1.
Architect’s Experience
2.
Firm’s Project Completion Background
3.
References from Similar Projects
4.
Firm’s Familiarity with Community’s Needs
5.
Minority or Female-Owned Firm
6.
Small Business
TOTAL POINTS
Certification: I hereby certify that the city held interviews with the most qualified firms that responded based on the information available prior to the interviews. The selection committee evaluated and ranked all persons or firms interviewed based on the criteria set forth above.
Signed ___________________________________________ Date _______________________________________
Title_____________________________________________
The City of Irvine is applying for state and federal funding for the Mack Theater Renovation Projects. Architectural services will include:
Design and Inspection
1. Design and prepare cost estimate for building improvements. .
2. Construction drawings, specifications, plans, permits, etc. as well as bid procedures and recommendations of a construction contractor.
3. Construction inspection of the renovations and improvements after contract award.
The architect will be required to provide professional services, which will include: review of environmental assessment material, preparation of bidding and contract documents, and architectural inspection/reporting during actual construction.
Final plans, specifications and bid documents will be completed within 365 days of Notice to Proceed. Procurement of said services shall be in accordance with "The Common Rule." All architects interested in being considered for this project must submit a proposal detailing qualifications, technical expertise, management and staff capabilities, and related prior experience. The objective of the competitive process is to objectively select the firm that will provide the highest quality of service. Selected respondents will be interviewed and the firm(s) judged most qualified will be asked to prepare a final proposal which would include fees for said services.
Exhibit I, attached to this Request for Qualifications, is the minimum qualifications for the consulting architect. These minimum qualifications have been established to assure the community of professional expertise with adequate experience to assure successful completion of the proposed project within the allocated time constraints.
Exhibit II, attached hereto, is a rating system that will be utilized for selection of the consulting architect. This rating system will be employed by the community in determining which proposal best meets the needs as outlined in this "Request for Qualifications".
All work to be undertaken as part of this proposed program must be undertaken in accordance with 24 CFR, Part 570; 24 CFR, Part 58; and other applicable State and Federal requirements.
Responses to this Request for Qualifications must be submitted to Joe Crawford prior to 2:00 PM on July 18, 2024. Any response not meeting the minimum requirements for consulting architect’s prior experience as outlined in this request will be rejected.
Attention is particularly called to the requirements as to conditions of employment to be observed under the contract, Section 3, Segregated Facility, Section 109, Title VI, and EO 11246.
As stated previously, the City of Irvine reserves the right to reject any and all responses submitted. If you have any questions regarding this Request for Qualifications, please contact Joe Crawford at 606 643-5902 or [email protected].
EXHIBIT I
ARCHITECT’S QUALIFICATIONS
I. Consulting Architect's Minimum Qualifications
A. The principal responsible for project coordination must have a minimum of three (3) years experience with the Kentucky CDBG Program or other federal/state programs.
B. The architectural firm must have successfully provided architectural services for a minimum of three (3) similar type projects. The architecture firm will not be accepted if there have been any unresolved audit exceptions relative to architectural services.
C. The architecture firm must submit references as to the firm's professional qualifications from a minimum of three (3) previous clients for which the firm has performed work (include address and telephone number).
II. Format for Professional Qualifications
Technical qualifications for the consulting architect shall as a minimum include the following:
A. The criteria and design approach to be used in the performance of required work.
B. The personnel to be assigned to the project and resumes of qualifications and experience.
C. The architect’s experience in the development, design and construction of similar projects.
III. Final Selection
Final selection of the architect will be based upon the maximum total points scored as set forth in the "Rating System" in Exhibit II.
The City of Irvine reserves the right to negotiate a contract with the architect deemed the most qualified to perform the professional services required.
Sealed proposals must be submitted to Joe Crawford, and received by July 18, 2024. Proposals may be delivered to Estill County Public Library, ATTN: Joe Crawford, 184 Broadway St, Irvine, KY 40336, in person, by USPS, or by other delivery service. Any proposal not meeting the qualifications set forth in this Request for Qualifications will be rejected.
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EXHIBIT II
ARCHITECTURAL SERVICES
SELECTION RATING SYSTEM
1. Project Architect's Experience Maximum 20 Points
A.5 or more years experience with CDBG or other federal/state
programs 20 Points
B. 3 or more years experience 15 Points
C. 1-2 years experience 10 Points
D. No experience 0 Points
2. Firm’s Project Completion Background Maximum 20 Points
A.Completion of 5 previous, similar type projects within proposed
time frame & budget 20 Points
B. Completion of 3 projects 10 Points
C. No projects were completed 0 Points
3. References from Similar Projects Maximum 20 Points
A.Respondent lists 3 previous clients with similar projects and all
references give excellent response on quality of service 20 Points
B. Respondent lists 2 previous clients 15 Points
C. Respondent lists 1 previous client 10 Points
D. Respondent lists no previous references 0 Points
4. Firm’s Familiarity with Community’s Needs Maximum 20 Points
A. Firm is thoroughly familiar with City 20 Points
B. Firm is somewhat familiar with City 10 Points
C. Firm is unfamiliar with City 0 Points
5. Minority or Female-Owned Firm Maximum 5 Points
class=WordSection3>
A. Firm is minority or female-owned 5 Points
B. Firm is not minority or female-owned 0 Points
6. Small Business Firm Maximum 5 Points
A. Firm is a small business 5 Points
B. Firm is not a small business 0 Points
MAXIMUM TOTAL POINTS 90 POINTS
Statement of Qualifications submittals should be organized to address each evaluation criteria as listed above and provide references where appropriate. Brochures and similar generalized background materials may be included, but are not required.
MACK THEATER RENOVATION
______________________________________________________ PROJECT
CITY OF IRVINE
CRITERIA
POINTS AWARDED
1.
Architect’s Experience
2.
Firm’s Project Completion Background
3.
References from Similar Projects
4.
Firm’s Familiarity with Community’s Needs
5.
Minority or Female-Owned Firm
6.
Small Business
TOTAL POINTS
Certification: I hereby certify that the city held interviews with the most qualified firms that responded based on the information available prior to the interviews. The selection committee evaluated and ranked all persons or firms interviewed based on the criteria set forth above.
Signed ___________________________________________ Date _______________________________________
Title_____________________________________________